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Executive Assistant

With offices in Los Angeles, Newport Beach, Boston and New York, Aristotle is a family of employeeowned investment management firms that collectively manage equity and fixed income strategies. Aristotle attracts and retains talented investment professionals through a culture focused on research, investment management and client success.

Aristotle’s experienced corporate leadership team oversees a centralized support infrastructure to ensure that our distinct teams of investment professionals can focus on what they do best—adding value to client portfolios. The company’s support infrastructure includes shared services such as finance, compliance, trading, operations, client communication, marketing and distribution.

Please visit www.aristotlecap.com for more information on our firm.

Aristotle is seeking an Executive Assistant for our Newport Beach office. The right candidate is a self-starter with excellent judgment, exceptional communication skills, strong customer service and professionalism.

You will undertake a wide range of complex tasks and activities that require interacting with high profile internal and external contacts and information of a confidential, sensitive, or technical nature that assist in the operational functions of the firm.  

We are looking for someone with 5 years of experience who will bring innovation and ideas that will enhance our firm and will swiftly adapt to a dynamic environment. We look forward to meeting you!

What You Will Do:

  • Extensively manage calendars. Plan, negotiate and schedule meetings to accommodate executive and others. Use discretion and judgment to determine the priority of meetings. Reschedule existing meetings if needed to accommodate meetings with more urgency. Keep executive informed of upcoming appointments and deadlines.
  • Coordinate meetings with internal employees and external contacts. Schedule and prepare meeting rooms, order catering, visitor passes, and equipment as required. Meet, greet and escort visitors, meeting attendees and candidates. Draft, collect and distribute supporting documentation to prepare the executives for meetings.
  • Manage complex travel arrangements. Reserve transport and accommodations taking into consideration executive preferences, cost, and timing implications. Ensure that executives have necessary paperwork for travel (e.g., tickets, confirmation numbers, visas, itineraries).
  • Sales & Marketing Team support. Develop reports and monitor news deadlines from various sources to identify possible leads.
    • Pipeline follow-up regarding the coordination of calls or meetings and necessary materials needed.
    • Head the communication with prospects and clients.
  • Manage Salesforce CRM database. Input new contact information, meetings scheduled, meeting notes, updates, etc.; review the system monthly for accuracy of inputs/updates.
  • Communication and Ad-hoc Requests. Manage communication Corporate Administration and other departments assist the Vice President of Corporate Administration with special projects as needed.

What You Will Need:

  • A minimum of 5 years of previous Executive Assistant or similar experience supporting more than one senior manager in a corporate environment.
  • Strong problem-solving skills with initiative to work independently and support managers proactively in a team environment.
  • A consistent and dependable sense of urgency.
  • Strong organizational skills with attention to detail and follow through.
  • Awareness that visibility is critical and communicating priorities is paramount. 
  • Effective verbal and written communication skills.
  • Experience with extensive electronic calendaring using multiple platforms.
  • Experience with managing complex travel arrangements, with the ability to resolve complications, both domestic and international.
  • Outlook expertise, advanced Microsoft skills and Adobe Acrobat.
  • A collaborative, considerate and thoughtful approach to everything you do.
  • Ability to multi-task and be proactive.
  • Professional and pleasant demeanor.
  • Excellent writing and proofreading skills.
  • Patience and adaptability according to the demands of the workflow.
  • Previous use of an expense management application such as Certify.
  • Experience using a CRM database like Salesforce.

What We Have to Offer

  • Health, dental, and vision insurance
  • Life insurance
  • 401(K) matching
  • Paid time off
  • Various Company events throughout the year

Is Aristotle Right for You?
We are looking for exceptional individuals who are intelligent, enthusiastic, and curious, someone who will fit within our culture and contribute to our expanding business. An ideal candidate would not limit their contribution to the provided job description but would help us surpass our goals by continually finding ways to improve themselves and the firm. If you would like the stability of a successful, established company and the growth opportunities of a dynamic environment, we look forward to hearing from you.

The above description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the
company's discretion.

No phone calls. No agencies or recruiters.

Aristotle is an Equal Employment Opportunity Employer. Aristotle will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. 

Aristotle Capital Management, LLC, Aristotle Credit Partners, LLC, Aristotle Capital Boston, LLC, and Aristotle Atlantic Partners, LLC are affiliated organizations. Each is an independent investment adviser separately registered under the Investment Advisers Act of 1940, as amended. Registration does not imply a certain level of skill or training. More information about each adviser including the investment strategies, fees and objectives can be found in their ADV Part 2, which is available upon request.

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